About the RACP
The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.
Our Values
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect
Why Join Us?
As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special corporate discounts and more! To view all our benefits, visit www.racp.edu.au/about/careers-at-racp.
Our 3-2-1 Hybrid Working Model
3 days from anywhere in Australia or Aotearoa New Zealand per week,
2 days from an RACP office location per week,
1 of the two days per week in office spent with your team.
Job Description
The Member Engagement & Support (MES) team has a strong outward, member facing focus with the primary aim of enhancing the membership experience for RACP members. The MES team develops and fosters positive relationships between the RACP and the membership across Australasia. This role sits within the Conference & Events Team and leads the operations of Sydney-based office space to ensure operational efficiency and excellence. The Conference & Events Team manages all aspects of the RACP internal (Sydney and Melbourne) and external meetings and events. The Administration Officer, Events reports to the Conference & Events Manager (CEM) and works closely with other events staff to provide administrative support to the Conference & Events team.
Responsibilities include:
Manage a busy events calendar
Manage or assist with accurate and comprehensive document and information management including record keeping, policy updates and version control, invoice coding, business reporting, procedure documents, project filing, and data entry
Provide general office support; ordering stationery and supplies.
Assist in preparing supporting materials for events; name tags, signage, attendance records
Liaising with CEM to manage and process invoices and assist with ongoing monitoring of annual budgets
Respond to emails enquiries and monitor a busy inbox - Answering telephone calls and voicemail messages in a timely manner
Record meeting minutes, type and disseminate to key stakeholders
Contribute to a cohesive and collaborative team environment by sharing information, supporting and assisting colleagues in a proactive way to meet goals and deadlines.
Contribute to business improvement initiatives as appropriate.
Support the events team with room set-up, tech troubleshooting etc.
Assist with projects as required
Desired Skills and Experience
In order to be considered for this role we are seeking the following skills and experience:
Essential
Solid experience in providing a full range of administrative support to a team.
Well-developed written and verbal communications skills with a focus providing strong customer service.
Excellent organisational and time management skills with the ability to establish priorities and manage workloads.
Well-developed prioritising and deadline management capabilities to meet the changing needs of the team.
Strong professional customer service focus with an ability to build effective working relationship at all levels of the organisation.
Ability to multi-task activities while maintaining a high attention to detail.
Proven ability to work in a collaborative team environment and independently.
Strong interpersonal skills with inherent sensitivity to confidential information.
Ability to perform duties responsibly under limited supervision to ensure the achievement of team goals.
Ability and willingness to re-set rooms, clear and clean rooms and participate in the delivery of on-site meetings and events
IT Capabilities: Microsoft Office Suite, SharePoint and video/teleconferencing platforms
Exposure to projects and/or familiarity with providing project support to one or more colleagues within a deadline-oriented environment
If you are interested in this role, please submit your application apply via the job link by the 4th February 2026. We encourage you to submit your application as soon as possible as we will be shortlisting and interviewing as applications are received. Our ad may close earlier than the specified closing date should a suitable candidate be found.
For enquiries only (not application submission) you can send our recruitment team an email - recruitment@racp.edu.au
Please note that we are not engaging with recruitment agencies for this position and will only consider applications submitted directly by candidates.
