About the RACP
The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.
Our Values
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect
Why Join Us?
As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special corporate discounts and more! To view all our benefits, visit www.racp.edu.au/about/careers-at-racp.
Our 3-2-1 Hybrid Working Model
3 days from anywhere in Australia or Aotearoa New Zealand per week,
2 days from an RACP office location per week,
1 of the two days per week in office spent with your team.
Job Description
The primary purpose of the role is to work with the Executive Officer and Senior Executive Officer, Faculty & Chapter Examinations, to coordinate the planning, logistics and results release processes for Faculty & Chapter examinations, including providing administrative support for examination and committee processes and coordinating the involvement of other team members. This role also provides support to other teams within the business unit as required. This is a 12-month fixed term contract starting ASAP.
The key responsibilities for this role:
Manage timelines, processes, communications and documentation to support the coordination and delivery of the Faculty examinations and assessments to ensure a high standard of service delivery.
Provide secretariat support to relevant examination and assessment committees and panels, including preparation of agendas and briefs, organising and attending meetings, producing minutes, drafting reports and correspondence, and supporting the implementation of committee decisions, policies and procedures.
Arrange calibration/training sessions and provide support to committees, panels, examiners, hospital administrative staff and other non-staff members involved in conducting Faculty assessments.
Maintain records of candidate details, applications and results to ensure accuracy and reliability of information.
Provide general administrative support to the Faculty & Chapter Examinations team, and also to the Divisional Examinations team where required.
Any other duties as may be reasonably expected, and which are commensurate with the level of the role
Desired Skills and Experience
In order to be considered for this role we are seeking the following level of skills and experience:
Essential
Relevant qualifications or an equivalent combination of relevant training and/or experience in administration.
Previous experience in an administrative support role in a busy, customer-focused work environment.
Previous experience working with Committees in a Secretariat function.
Excellent interpersonal skills and an ability to build partnerships and work collaboratively with others to meet shared objectives.
Effective planning and organisational skills with the ability to manage competing deadlines and high workloads without compromising quality and standards.
A commitment to professional and ethical client service.
High degree of accuracy and attention to detail, including proofreading skills.
Proven initiative and problem-solving skills.
Proven ability to work autonomously and as part of a team.
Excellent written and oral communication skills, including the ability to deal with sensitive issues and enquiries, and to manage confidentiality.
Proven ability to be adaptable and flexible.
Must be confident working in Microsoft Excel, including working with large amounts of data and able to sort, filter and merge data.
Must be comfortable or skilled in Microsoft Word, including mail merges, template creation, headers and footers, numbering, and formatting.
IT Capabilities: Microsoft Office Suite, SharePoint and video/teleconferencing platforms
Desired
Operational experience in supporting the delivery of high stakes assessments.
Experience supporting committees.
Experience in a postgraduate education institute or not for profit membership organisation.
Would suit somebody who…
Enjoys working with internal and external stakeholders and is able build partnerships and work collaboratively with others to meet shared objectives.
Has a high degree of accuracy and attention to detail.
Is able to comprehend, document and follow detailed procedures and specifications in order to complete complex interrelated tasks.
Enjoys working in a busy high stakes work environment.
Manages working well with ambiguity and uncertainty in a fast-paced environment.
Enjoys taking on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm
If you are interested in this role, we would strongly encourage that you apply ASAP via the advertised job link.
Should you have any enquiries feel free to reach out to our Recruitment Team - recruitment@racp.edu.au (We cannot accept applications via email only enquiries)
We encourage you to submit your application as soon as possible as will be shortlisting and interviewing as applications are received. Our ad may close earlier than the specified closing date should a suitable candidate be found.
