About the RACP
The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.
Our Values
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect
Why Join Us?
As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special corporate discounts and more! To view all our benefits, visit www.racp.edu.au/about/careers-at-racp.
Our 3-2-1 Hybrid Working Model
3 days from anywhere in Australia or Aotearoa New Zealand per week,
2 days from an RACP office location per week,
1 of the two days per week in office spent with your team.
Job Description
Are you an exceptional administrator with a talent for managing complex information, supporting committees, and keeping busy systems running smoothly? Do you enjoy being the organised, reliable person who brings structure, clarity and accuracy to everything you touch?
Join the Education Learning and Assessment (ELA) team at the Royal Australasian College of Physicians (RACP), where your strong administrative capability, committee support expertise, and proactive problem-solving mindset will make a meaningful impact on medical education across Aotearoa New Zealand.
About the Role
As an Executive Officer, you’ll be a key part of the Basic Training team, ensuring the smooth, consistent and high-quality delivery of training advice, policy implementation, data management, and stakeholder engagement. This role is perfect for someone who genuinely enjoys structured administrative work, thrives in a complex environment, and takes pride in delivering exceptional committee and secretariat support.
You will be deeply involved in our operational processes from preparing agendas and minutes, to supporting policy implementation, monitoring training data, and contributing to program and process improvements.
If you enjoy variety, responsibility, and working across multiple systems and relationships, this is a role where you will shine.
Desired Skills and Experience
What You’ll Do
Deliver high-quality administrative support across multiple Basic Training portfolios, ensuring accuracy, consistency and strong organisational discipline.
Provide expert committee and secretariat support, including drafting agendas, preparing meeting papers, taking accurate, timely minutes, and supporting the implementation of committee decisions.
Use and confidently navigate multiple systems and platforms - databases, CRM systems, reporting tools, and document management environments ensuring data accuracy and smooth operational workflows.
Support the day-to-day operations of the Basic Training team, ensuring trainees, supervisors and stakeholders receive clear, reliable information.
Help maintain consistency across policies and processes between Aotearoa New Zealand and Australia.
Monitor, analyse and report on training data to contribute to quality assurance.
Participate in process improvement and project work.
Build and maintain strong, positive relationships with key stakeholders.
Actively weave tikanga Māori and Te Ao Māori values into everyday work and engagement.
Undertake additional tasks as directed by your Senior Executive Officer and the Aotearoa New Zealand Training Services Manager.
What You’ll Bring
Exceptional administrative capability, with strong attention to detail and accuracy.
A proven ability to prepare agendas, structure meeting papers, take high-quality minutes, and support committees effectively.
Experience managing or working alongside committees, advisory groups or governance bodies.
High level of confidence using multiple systems, tools and technologies (e.g. CRM platforms, databases, SharePoint, document management systems).
Excellent interpersonal and communication skills across diverse audiences.
Strong organisational and planning skills, with the ability to manage competing priorities.
A proactive, willing-to-get-involved mindset - you’re the kind of person who sees what needs doing and steps in.
Strong relationship building building ability and comfort working across teams and locations.
Cultural competence and a genuine commitment to engaging with Te Ao Māori.
Comfort working in a dynamic, sometimes ambiguous environment.
Who Will Thrive in This Role?
Someone who:
Loves working with structure, systems, documentation and detail
Takes pride in delivering crisp agendas and accurate minutes
Finds satisfaction in ensuring committees run smoothly and decisions are clearly documented
Enjoys learning and using various systems and tools
Can juggle multiple tasks confidently and calmly
Builds great relationships and communicates clearly
Likes to step in, contribute, and help a team succeed
Values meaningful work in the medical education space
Ready to Apply?
If you’re passionate about healthcare education and have the organisational expertise to handle the logistics of clinical examinations and events, we’d love to hear from you!
To apply for the role, submit your CV and Cover Letter by COB 5th March 2026
We do recommend that you apply ASAP as we will be reviewing applications and shortlisting over the following weeks.
This role currently is managing in-house and we will not be partnering with agency.
